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🕐 This 1 AI Prompt Gives Me An Extra Hour A Day

🕐 This 1 AI Prompt Gives Me An Extra Hour A Day

I tried it once. Now it’s part of my daily routine

May 06, 2025

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🕐 This 1 AI Prompt Gives Me An Extra Hour A Day

Let’s be honest: most of us spend way too much time writing emails.
You write it… reread it… rewrite it… second-guess the tone…
Then repeat that 12 more times throughout the day.

A while ago, I decided to tackle this problem head-on. I asked myself a simple question:

“What if I never wrote a first draft of an email again?”

That question led me to come up with a quick AI prompt that saves an hour (or more!) per day on emails.

💬 Here Is The AI Prompt That Replaced My First Drafts

Prompt:

“I’m writing to [person/role]. I need to [objective]. Here’s what they need to know: [bullet points]. Please write a [tone]-sounding email that’s clear and brief.”

Now, instead of staring at a blank screen, I feed ChatGPT a quick summary like:

Who I’m writing to
What I need from them (or what they need from me)
Any key details or tone preferences (i.e. urgent, low-pressure, enthusiastic, etc)

And boom—AI gives me a clean first draft in seconds.
I tweak it (usually slightly), hit send, and move on.

⏳ How This Saves Me An Hour A Day

Let’s do the math.

If you send or respond to just 10 emails a day, and spend 5–8 minutes on each one…
That’s 50–80 minutes burned on communication.

With AI:

I get a first draft in 30 seconds
I spend 1–2 minutes editing it
I save 5–7 minutes per typical email

The time savings add up fast—and more importantly, the mental load drops to near zero.

🧠 Bonus Variations That Work Extremely Well:

Follow-ups:

“Write a short and polite follow-up email to someone I emailed 4 days ago and who did not yet respond. The follow-up email should encourage the person to reply. Here is the original email: [copy/paste].”

Cold outreach:

“Write a friendly, but professional cold email introducing myself and asking for a quick call. I’m a [role] reaching out to [who] about [what]. These are the benefits they will receive from the call: [benefits]”

Declines or “no” emails (the hardest kind):

“Help me write a professional but kind email saying no to a request. I want to be clear but not burn a bridge. Here is their request email: [copy/paste]”

🧭 Final Thought

Most people think of AI as a way to write long blog posts or essays.

But here’s the truth:
The real time savings are in the tiny, repetitive tasks you do 10-20 times a day.

By never writing the first draft of an email, I’ve gotten back over an hour a day.
And my writing is faster, clearer, and less stressful.

Try it tomorrow—and see how much time you save!